Alpha Lambda Delta a national honor society that was chartered and established as a chapter on the campus of Western Michigan University on January 6, 1962. Alpha Lambda Delta shall encourage superior academic achievement among students, promote intelligent living, and assist students in recognizing and developing meaningful goals for their roles in society.
Article I – Name
The name of this national organization is Alpha Lambda Delta.
Article II – Membership
Membership is open to full-time students who attain a 3.5 or higher GPA in their first semester or year at Western Michigan University. No student shall be denied membership because of race, sex, religion, color, height, weight, age, handicap, national origin, sexual orientation, or veteran status. Once a student has accepted membership into Alpha Lambda Delta and is officially inducted into the organization, that student is a member for life.
Article III – Officers
Elected officers shall be the President, Vice-President, Recording Secretary, Corresponding Secretary and Treasurer. The manner of selection, term of office, duties, etc. shall be set forth in the By-Laws of the organization.
Article IV – Executive Board
The Executive Board shall be comprised of the elected officers, Webmaster, Events Coordinator, Historian, and advisors. A Publicity Coordinator and a Junior and Senior advisor may also be part of the board. The duties, structure, and function of the Executive Board shall be set forth in the Bylaws of the organization.
Article V – Finances
Section 1. Accounts
All Alpha Lambda Delta financial activities will be handled by a campus or local community bank per the WMU rules for Registered Student Organizations.
Section 2. Dues
Lifetime dues for Alpha Lambda Delta will be a combined total of the national dues plus local dues determined by the needs of the organization and voted on by the Executive Board.
Section 3. Financial Policy
Financial records shall be audited semi-annually at the closing of the Fall and Spring semesters. Our financial status is reported annually to National ALD.
Section 4. Disposition of Non-University Funds in the Case of Inactivation
Should Alpha Lambda Delta become inactive, monies shall remain in the local accounts for no less than two years.
After payment of all outstanding obligations, any remaining money will be donated to the National Alpha Lambda Delta James G. Stemler Study Abroad Scholarship fund.
Article VI – Statement of Compliance
Alpha Lambda Delta shall comply with all Student Activities and Leadership Programs and Western Michigan University policies, procedures, and practices, and all local, state, and federal laws. The President and Vice-President shall complete the annual reactivation process as set forth by the Student Activities and Leadership Programs Office.
Article VII – Meetings
Section 1. Executive Board
The Executive Board shall meet at least once each month during the academic year. Other meetings may be called by the President, or must be called by the President upon request of a majority of Executive Board members.
Section 2. General Assembly
There shall be at least one general assembly event held each month during the academic year. One annual meeting will be held for the purpose of electing officers for the next academic year.
Section 3. Special Meetings
The Advisors and/or President of Alpha Lambda Delta shall have the authority to call special meetings as deemed necessary. The Executive Board of Alpha Lambda Delta may request the President to call a special meeting by a majority vote. General assembly members may call for a special meeting by obtaining a petition signed by two-thirds of the organization, not to include members of the Executive Board.
Section 4. Parliamentary Authority Alpha Lambda Delta shall operate under the authority of Robert’s Rules of Order.
Article VIII – Quorum
Section 1. Executive Board A quorum shall be a simple majority of the total Board. Section 2. General Assembly A quorum shall be a simple majority of the members present.
Article IX – Amending the Constitution
A Dean of the Lee Honors College, an Advisor, the Executive Board, or a member of the General Assembly may propose amendments to the Constitution To be adopted, amendments to the Constitution must be approved by a simple majority of members present.
BYLAWS
of
ALPHA LAMBDA DELTA
Western Michigan University
Kalamazoo, MI 49008
March 2010
Article I – Purpose of By-Laws
These By-Laws shall provide the detail needed to implement the provisions of the Constitution of Alpha Lambda Delta and to assure the orderly and effective functioning of the organization at Western Michigan University.
Article II – Officers/Executive Board
Section 1. Officers
Elected officers of the organization shall be the President, Vice-President, Recording Secretary, Corresponding Secretary, and Treasurer.
Section 2. Executive Board
The Executive Board of the organization shall be the elected officers, an Events Coordinator, Webmaster, and Historian. The Executive Board may also choose to include, a Publicity Coordinator and a Junior and Senior Advisor as part of the board. The past president may serve as an ex-officio member; the Academic Advisor (or designee) of the Lee honors College is also part of the Board.
Section 3. Eligibility for Officers/Executive Board
All members are eligible to hold office. The office of President will be filled by the Vice President who will be elected to a two-year term. It is preferred that the Vice-President have previous experience in the organization. It is preferred that other officers are active members of the organization, but this is not a requirement for holding office.
Section 3. Terms of Office
The officers will be elected for a one-year term except for the vice-president who will be elected for a two-year term; the second term will be served as president of the organization. Officers may choose to stay in their position for an additional year. Officers may seek election to a different position after their second term.
Section 4. Duties of the Officers/Executive Board A. President
1. ThePresidentshalloverseetheworkoftheexecutiveboard,keepingthem informed and on task.
2. The President shall prepare the agenda for board meetings and distribute to the members of the board at least two days prior to the meeting.
3. Aspresidingofficeroftheexecutiveboard,thePresidentshallhaveaworking knowledge of Roberts Rules of Order, and shall maintain structure and order during meetings.
B.
C.
D.
4. ThePresidentshallbeamotivatingforcewithinthegroup,promotingan atmosphere where all members feel comfortable and where shared goals can be accomplished.
5. ThePresidentshallrepresentALDtotheuniversityatlarge. 6. ThePresidentwillattendofficermeetingswiththeAdministrativeAdvisorat
least monthly. 7. ThePresidentwillgiveawrittendescriptionandevaluationoftheyear’swork
to the successor. Vice President
1. TheVicePresidentshallactasPresidentinhis/herabsence. 2. The Vice President assures that the Constitution and By-laws of the
organization are being followed. 3. TheVicePresidentservesasparliamentarianfortheorganization. 4. TheVicePresidentsharesorganizationalresponsibilitieswiththePresident. 5. TheVicePresidentisresponsibleforschedulingALDeventsintheLeeHonors
College building when necessary. 6. TheVicePresidentwillattendofficermeetingswiththeAdministrativeAdvisor
at least monthly. 7. TheVicePresidentwillgiveawrittendescriptionandevaluationoftheyear’s
work to the successor. Recording Secretary
1. The Recording Secretary shall act as President in the absence of the President and Vice President.
2. TheRecordingSecretaryisresponsiblefortakingminutesatexecutiveboard meetings as well as general assembly meetings. If the minutes of a meeting need to be amended, it is the duty of the Recording Secretary to make such amendments.
3. The Recording Secretary must distribute minutes to all members of the executive board at least two days prior to the next Executive Board meeting; approved minutes should be sent to the Webmaster to be posted on the website.
4. The Recording Secretary is responsible for taking roll at each meeting and keeping records of attendance.
5. The Recording Secretary must maintain all official documents of the Honors Student Association including the bylaws, constitution, and any other governing documents.
6. TheRecordingSecretarywillattendofficermeetingswiththeAdministrative Advisor at least monthly.
7. TheRecordingSecretarywillgiveawrittendescriptionandevaluationofthe year’s work to the successor.
Corresponding Secretary
1. The Corresponding Secretary is responsible for taking minutes in the absence of the Recording Secretary.
2. The Corresponding Secretary must maintain a up-to-date list of active members.
3. TheCorrespondingSecretaryisresponsibleforanyspecialcommunication from or to the organization including sending thank you cards, creating phone lists, etc.
3. TheCorrespondingSecretaryisresponsibleforreportingoncorrespondence received by the organization.
4. TheCorrespondingSecretaryisresponsibleforpickinguptheAssociation’s mail from the Student Organization Center.
5. The Corresponding Secretary is responsible for working with committees around correspondence issues.
6. TheCorrespondingSecretarywillattendofficermeetingswiththe Administrative Advisor at least monthly.
7. TheCorrespondingSecretarywillgiveawrittendescriptionandevaluationof the year’s work to the successor.
E. Treasurer
1. TheTreasurerisresponsiblefortrackingtheexpensesoftheorganization 2. TheTreasurerisresponsibleforwritingabudgetfortheyearandmaking
financial reports at each board meeting. 3. TheTreasurerisexpectedtocontributefund-raisingideas. 4. TheTreasurerservesastheliaisontotheLeeHonorsCollegeintermsofthe
organization finances. 5. TheTreasurerservesastheChairoftheScholarshipCommittee. 6. TheTreasurerwillattendofficermeetingswiththeAdministrativeAdvisorat
least monthly. 7. TheTreasurerwillgiveawrittendescriptionandevaluationoftheyear’swork
to the successor. F. EventsCoordinator
1. TheEventsCoordinatorisresponsibleforplanningeventsthathavebeen decided on by the Executive Board.
2. The Events Coordinator may establish sub committees: (1) to plan and carry out events with the Oakwood Community Center and (2) to plan and carry out other volunteer or social events.
3. TheEventsCoordinatorisresponsibleforcompletingtheplanningformsand asking the board to authorize financial disbursements appropriate for the events.
4. TheEventsCoordinatorwillberesponsibleformakingsureinformationon events gets posted to the ALD website.
5. TheEventsCoordinatorwillgiveawrittendescriptionandevaluationofthe year’s work to the successor.
6. G. Webmaster
1. The Webmaster must have experience and a working knowledge of web sites and web page creation.
2. TheWebmasterisresponsibleforthecreationandmaintenanceofthe Association’s website that should excel in design, content, and navigability.
3. ByMay1ofeachyear,theWebmasterwillsubmitourwebsitefor consideration of the Lampadia Chapter Website Award.
4. TheWebmasterwillgiveawrittendescriptionandevaluationoftheyear’s work to the successor.
H. Historian
1. TheHistorianwillberesponsibleforthechapter’sdigitalcamera. 2. The historian should know how to use our digital camera and feel comfortable
taking pictures during any and all ALD event.
3. TheHistorianisresponsibleforproducingpictureswhennecessaryforbulletin boards, the website, publications, etc.
4. Thehistorianshouldbeabletocreateattractivescrapbookpagesforour chapter book.
5. TheHistorianwillcoordinatesubmissionofourchaptermaterialstoNational ALD to be considered for an Order of the Torch award or Maintaining the Flame award.
6. TheHistorianwillgiveawrittendescriptionandevaluationoftheyear’swork to the successor.
I. Publicity Coordinator
1. ThePublicityCoordinatorisresponsibleforcreatingandpostingpublicityfor all chapter events.
2. ThePublicityCoordinatorisresponsiblefortakinganyprintmaterialdown after events have occurred.
3. ThePublicityCoordinatorwillworkwithLeeHonorsCollegestaffifthings need to be reproduced.
4. ThePublicityCoordinatorisresponsibleforcreatingandupdatingthe Association bulletin boards.
5. ThePublicityCoordinatorisencouragedtouseuniversityresources. 6. ThePublicityCoordinatorwillserveasChairofthePublicityCommittee. 7. ThePublicityCoordinatorwillgiveawrittendescriptionandevaluationofthe
year’s work to the successor. J. Junior and Senior Advisors
1. These are ALD members from the junior and senior class at WMU who want to help and support the work of the chapter but who may not have the time to an “active” member of the board.
2. TheJr/SrAdvisorswillattendboardmeetingsasneededandwillbeaskedto help with activities such as orientation of new officers/board members, planning of the next year’s events, reviewing reports and forms, establishing new procedures, and induction of new members.
Section 5. Advisors
The Faculty Advisor for ALD will be the Dean of the Lee Honors College. The Administrative Advisor for the organization shall be the Academic Advisor for the Lee Honors College (or a designee) and will oversee the functioning of the organization’s executive board.
Section 6. Elections
Annual elections will be held at the spring General Assembly meeting. As required by national ALD, first consideration for office will be given to students who will be sophomores at the time of holding office. Members will announce their candidacy and shall be voted into office by the members present. A majority vote of all members present shall decide each election.
A Nominations and Elections Committee could be formed to take responsibility for elections. The Committee would be appointed by the Executive Board, and shall not include members of the Board. If possible, the committee would be chaired by the past president or a Jr/Sr Advisor. The Committee is supervised by the Advisor (or designee). This committee would be responsible for finding candidates for each position and preparing the ballots.
Section 7. Removal of Officers/Executive Board Members
Any Officer/Executive Board Member that misses three executive board meetings without prior written explanation shall be removed from office. An Officer/Executive Board member may also be removed from office if not fulfilling the duties of that office. This removal will be based on a two-thirds majority vote of the members present at a General Assembly meeting.
Article III – Liaisons
Section 1. Liaisons
Liaisons to the executive board are the Campus Activities Board (CAB) representative and, the Western Student Association (WSA) representative. Liaisons may be elected or appointed by the executive board.
Section 3. Eligibility
Liaisons must be members of the organization. They are expected to attend the ALD Executive Board meetings as well as the meetings of the organization to which they are assigned.
Section 4. Term of Office
Liaisons serve from the fall semester through the spring semester. After serving in that position, they are able to seek a different position on the Executive Board.
Section 5. Duties of Liaisons A. Campus Activity Board (CAB) Representative
1. TheCABRepresentativeisresponsibleforrepresentingtheorganizationto the Campus Activities Board.
2. TheCABRepresentativeisresponsibleforattendingboththeAssociation executive board meetings and the Campus Activities Board meeting and act as liaison between the organizations.
3. TheCABrepresentativewillcoordinatefundingeffortsfromtheCampus Activities Board.
B. Western Student Association (WAS) Representative
1. TheWSARepresentativeisresponsibleforrepresentingtheorganization to the Western Student Association.
2. The WSA Representative must attend both the organization’s executive board meetings and the Western Student Association meetings and act as liaison between the organizations.
3. The WSA Representative will coordinate funding efforts from the Western Student Association.
C. Vacancies
Should a vacancy of a Liaison occur, the President shall appoint a replacement, subject to majority approval of the Executive Board.
Section 6. Removal from Office
Any Liaison that misses three executive board meetings without prior written explanation shall be removed from office. If a Liaison looses voting rights for representing the organization, they must be removed from office. A Liaison may also be removed from office if not fulfilling the duties of that office. The Executive Board must approve the removal by a two-thirds vote of the members present.
Article IV – Committees
Special Committees may be established by the Executive Board as the Board sees fit. Chairs of these special committees shall be appointed by the President and approved by the Executive Board.
Article V – Parliamentary Authority
Robert’s Rules of Order, latest edition, shall be the authority governing proceedings in meetings of this Organization.
Article VI – Amendments and Additions
Amendments to the Bylaws or Constitution must be proposed by the officers, the Advisor, a member of the Executive Board, or a member of the General Assembly.
Article VII – Ratification of the By-Laws
Any amendments to the Constitution or the Bylaws shall be ratified by a two-thirds vote of the general assembly present.
Article VIII – Dissolution of Organization
Any money in the treasury shall be donated to National ALD to use toward scholarships for students.